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Sandpiper Bay Women's Golf

CONSTITUTION AND BY-LAWS

SANDPIPER BAY GOLF AND COUNTRY CLUB

ARTICLE I - NAME

THE ASSOCIATION SHALL BE CALLED “PIPERETTES”. IT IS A NON-PROFIT ASSOCIATION EXISTING FOR THE BENEFIT OF THE LADY MEMBERS OF SANDPIPER BAY GOLF CLUB.


ARTICLE II – MEMBERSHIP


MEMBERSHIP IN THE PIPERETTES IS LIMITED TO THOSE PARTIES WHO HOLD A CURRENT ANNUAL MEMBERSHIP IN SANDPIPER BAY GOLF CLUB AND WHO HAVE PAID THEIR ANNUAL DUES TO THE PIPERETTES PLUS THE ANNUAL HANDICAP FEE WITH SANDPIPER BAY GOLF AND COUNTRY CLUB AND WHO MAINTAIN AN ACCURATE AND CURRENT HANDICAP AT SANDPIPER BAY.


ARTICLE III - DUES


ANNUAL DUES WILL BE PAYABLE BY JANUARY 31ST. NEW MEMBERS WILL BE ASSESSED A ONE-TIME INITIATION FEE. DUES WILL BE USED TO DEFRAY THE COST OF OPERATING EXPENSES OF THE ASSOCIATION. DUES WILL BE ESTABLISHED ANNUALLY BY THE BOARD PRIOR TO THE LAST MEETING IN DECEMBER AND PRESENTED TO THE MEMBERSHIP FOR APPROVAL.


ARTICLE IV – LEAGUE PLAY


ORGANIZED PLAY STARTS THE FIRST TUESDAY IN MARCH AND ENDS THE SECOND TUESDAY IN NOVEMBER. ALL PLAY IS GOVERNED BY CURRENT USGA RULES OF GOLF UNLESS OTHERWISE SPECIFIED IN THE LOCAL RULES.


ARTICLE V – OFFICERS/ELECTIONS


i. OFFICERS

OFFICERS SHALL CONSIST OF PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER. OFFICERS SHALL BE NOMINATED AND VOTED ON BY THE MEMBERSHIP AT THE REORGANIZATION MEETING HELD ON THE LAST TUESDAY IN FEBRUARY. TERMS OF OFFICE WILL COMMENCE IMMEDIATELY FOLLOWING THE ELECTION. EACH OFFICER WILL SERVE A TWO-YEAR TERM. TERMS OF THE OFFICERS WILL BE STAGGERED AS FOLLOWS:


  •  PRESIDENT AND TREASURER – ELECTED IN ODD YEARS
  • VICE PRESIDENT AND SECRETARY – ELECTED IN EVEN YEARS


THE FIRST ELECTION YEAR UNDER THESE BY-LAWS WILL BE 2008. IN THAT YEAR ONLY, THE PRESIDENT AND TREASURER WILL BE ELECTED TO A ONE-YEAR TERM IN ORDER TO IMPLEMENT THE STAGGERING OF OFFICERS AS MANDATED IN THE PRECEDING PARAGRAPH.


THERE IS NO LIMIT ON THE NUMBER OF CONSECUTIVE TERMS AN OFFICER MAY SERVE.


ii. ELECTIONS


THE NOMINATING COMMITTEE SHALL SOLICIT AND ACCEPT NOMINATIONS UP UNTIL THE SECOND TUESDAY IN FEBRUARY. AT THIS TIME THE COMMITTEE WILL POST AND E-MAIL THE MEMBERSHIP A LIST OF ALL CURRENT NOMINEES. NOMINATIONS MAY ALSO BE MADE FROM THE FLOOR AT THE FEBRUARY MEETING.


IN THE EVENT OF MORE THAN ONE CANDIDATE FOR A POSITION, THE VOTE WILL TAKE PLACE BY BALLOT. IN THE EVENT OF A TIE, VOTING WILL CONTINUE BY BALLOT UNTIL THE TIE IS BROKEN.


ARTICLE VI – OFFICER AUTHORITIES/DUTIES


THE EXECUTIVE COMMITTEE SHALL CONSIST OF THE FOLLOWING INDIVIDUALS;

ELECTED OFFICERS

TOURNAMENT CHAIRWOMAN

HANDICAP CHAIRWOMAN

RULES CHAIRMAN

IMMEDIATE PAST PRESIDENT


A SIMPLE MAJORITY OF THIS COMMITTEE MUST BE PRESENT TO MAKE MOTIONS AND TO VOTE. THE PRESIDENT HAS THE DECIDING VOTE IN THE EVENT OF A TIE. THE PRESIDENT WILL APPOINT OFFICES VACATED DURING THE YEAR.


THE PRESIDENT SHALL

  • CONDUCT ALL PIPERETTES BUSINESS MEETINGS. (ROBERTS RULES OF ORDER SHALL APPLY TO ALL MEETINGS.)
  • HANDLE ALL BUSINESS BETWEEN PIPERETTES AND THE CLUB
  • APPOINT ALL CHAIRWOMEN
  • OVERSEE ALL TOURNAMENTS AND ASSIST WITH PROBLEM SOLVING.
  • APPOINT A THREE MEMBER NOMINATING COMMITTEE PRIOR TO MEETING IN FEBRUARY.
  • APPOINT, WITH APPROVAL OF THE EXECUTIVE COMMITTEE, A MEMBER (OR MEMBERS) TO PERFORM AN ANNUAL INDEPENDENT AUDIT OF THE TREASURER’S BOOKS.
  • APPOINT A SCHEDULING LIAISON.
  • APPOINT A WEB SITE LIAISON

THE VICE-PRESIDENT SHALL

  •  PRESIDE IN THE ABSENCE OF THE PRESIDENT
  • ASSIST IN SUCH WAYS AS THE PRESIDENT MAY REQUEST.
  •  ASSIST TOURNAMENT CHAIRWOMEN WITH TOURNAMENTS.
  •  WELCOME NEW MEMBERS, MAKE THEM AWARE OF THE RULES OF THE ORGANIZATION, AND BE SURE NEW MEMBERS FEEL COMFORTABLE AND INCLUDED IN THE PIPERETTES.

THE SECRETARY SHALL

  • TAKE CHARGE OF ALL CORRESPONDENCE FOR THE GROOUP
  • RECORD MINUTES OF ALL BUSINESS MEETINGS.
  • KEEP AN UP-TO-DATE LIST OF NAMES, ADDRESSES, PHONE NUMBERS AND E-MAIL ADDRESSES OF GROUP MEMBERS.
  • INFORM THE PRESIDENT OF NEW MEMBERS.
  • BE RESPONSIBLE FOR KEEPING LEAGUE STATISTICS.
  • MAKE SURE ALL INFORMATION ON THE WEB SITE IS CURRENT.

THE TREASURER SHALL

  •  BE RESPONSIBLE FOR ALL MONEY COLLECTED AND DISTRIBUTED
  •  MAINTAIN THE BANK ACCOUNT. THE TREASURER OR THE PRESIDENT WILL SIGN ALL CHECKS. ONLY THE TREASURER AND PRESIDENT WILL HANDLE THE CHECKBOOK. OBTAIN APPROVAL OF THE EXECUTIVE COMMITTEE FOR ALL MONEY SPENT.
  • MAINTAIN RECORDS OF ALL REVENUES AND DISBURSEMENTS AND ASSURE THAT RECEIPTS ARE ON FILE FOR ALL PAID EXPENSES.
  • · PROVIDE TREASURER’S REPORT FOR MEMBERSHIP MEETINGS.
  • · HELP THE NEW TREASURER PREPARE A BUDGET FOR THE NEXT YEAR

NOTE THAT THE FISCAL YEAR SHALL BEGIN ON JANUARY 1 AND END ON DECEMBER 31.


ARTICLE VII - CHAIRWOMEN


THE TOURNAMENT CHAIRWOMAN SHALL

  • · HAVE OVERALL RESPONSIBILITY FOR ALL TOURNAMENTS
  • · FORM A TOURNAMENT COMMITTEE AS NEEDED.
  • · INTERFACE WITH THE CLUB, PIPERETTES OFFICERS AND OTHER CHAIRWOMEN, AS WELL AS THE SANDPIPER MEN’S ASSOCIATION REPRESENTATIVE IN THE CASE OF MIXED TOURNAMENTS.
  • · KEEP A RECORD OF TOURNMENT REVENUES AND RECEIPTS OF ALL EXPENDITURES.
  • · SUBMIT A DETAILED ITEMIZED REPORT TO THE TREASURER (OF ALL REVENUES, EXPENDITURES AND DISBURSEMENT OF PRIZES) BREAKING DOWN REVENUES AS TO NUMBER OF PLAYERS AND AMOUNT PAID AND EXPENDITURES AS TO CARTS, LUNCHES, GIFTS, PRIZES (NUMBER OF PLACES PAID AND AMOUNTS PAID) AND DECORATIONS.

THE HANDICAP CHAIRWOMAN SHALL

  • OVERSEE ENTRY OF WEEKLY SCORES INTO THE COMPUTER.
  • WORK WITH THE EXECUTIVE COMMITTEE AND CLUB PROFESSIONAL TO ASSURE THAT ALL HANDICAPS ARE CORRECTLY MAINTAINED.
  • THE RULES CHAIRWOMAN SHALL
    • · BE RESPONSIBLE TO COMMUNICATE WITH THE CLUB REGARDING ANY USGA OR LOCAL RULE CHANGES AND ADVISE THE MEMBERSHIP.
    • · SUBMIT CHANGES TO THE SECRETARY FOR PUBLICATION AND POSTING ON THE BULLETIN BOARD AND WEB SITE.
    • · ANSWER ANY QUESTIONS THAT ARISE AND RESOLVE ANY SITUATIONS, WHICH MAY OCCUR DURING LEAGUE PLAY. IF THE RULES CHAIRWOMAN’S ANSWERS, OR SOLUTIONS, ARE STILL NOT SATISFACTORY, SHE WILL TAKE THE MATTER TO THE CLUB PRO FOR ADVICE.

DURING TOURNAMENT PLAY, ONCE THE TOURNAMENT HAS STARTED, ALL RULES QUESTIONS OR DISPUTES SHALL BE DIRECTED TO THE PRO SHOP.


ARTICLE VIII - GUEST REQUIREMENTS


OUT OF TOWN GUESTS OF PIPERETTE MEMBERS ARE ALWAYS WELCOME IN WEEKLY LEAGUE PLAY. THEY MAY NOT PARTICIPATE IN THE WEEKLY GAMES OR ANY PRIZE POOLS. GUESTS ARE CONSIDERED HOUSE GUESTS OR PERSONS RESIDING OUTSIDE OF A 50 MILE RADIUS OF SPB GOLF AND COUNTRY CLUB. AREA RESIDENTS AND PART TIME RESIDENTS MAY PLAY, AS THE GUEST OF A PIPERETTE MEMBER, A MAXIMUM OF FOUR TIMES PER YEAR. ANY MEMBER OR GUEST MUST HAVE A CURRENT USGA HANDICAP TO PLAY IN ANY PIPERETTE SPONSORED TOURNAMENT. IF A HANDICAP CAN NOT BE VERIFIED THE INDIVIDUAL MAY SUBMIT 5 RECENT SCORE CARDS. IF THIS IS NOT POSSIBLE THE INDIVIDUAL WILL PLAY TO A HANDICAP OF ZERO.


ARTICLE IX – QUESTIONS, CONCERNS, COMPLAINTS


INDIVIDUAL COMPLAINTS OR SUGGESTIONS SHOULD BE ADDRESSED TO THE PRESIDENT. THE RESPONSIBILITY OF THE PRESIDENT SHALL BE TO EVALUATE SUCH COMPLAINT OR SUGGESTION AND TO RESPOND TO THE MEMBER IN A TIMELY MANNER.


ARTICLE X – GENERAL MEMBERSHIP MEETINGS


GENERAL MEMBERSHIP MEETINGS WILL BE CONDUCTED NOT LESS THAN TWO TIMES PER YEAR.


GENERAL MEMBERSHIP MEETINGS WILL ALWAYS INCLUDE A READING OF THE MINUTES OF THE PREVIOUS MEETING AND A REPORT FROM THE TREASURER.


ALL MEETINGS WILL BE CONDUCTED ACCORDING TO ROBERTS RULES OF ORDER.


A QUORUM OF NOT LESS THAN TWENTY-FIVE (25) PERCENT OF THE CURRENT MEMBERSHIP OF THE PIPERETTES WILL BE REQUIRED TO CONDUCT VOTES.


A SIMPLE MAJORITY OF THOSE MEMBERS PRESENT WILL BE REQUIRED TO CARRY A STANDARD BUSINESS MOTION.


A 2/3 MAJORITY OF THOSE MEMBERS PRESENT WILL BE REQUIRED TO CARRY A MOTION TO CHANGE THE CONSTITUTION AND BY-LAWS.


THE PRESIDENT MAY CALL SPECIAL MEETINGS AS NEEDED.


ARTICLE XI - CONDUCT OF MEMBERS


IN THE GAME OF GOLF CUSTOMS, ETIQUETTE AND DECORUM ARE JUST AS IMPORTANT AS THE RULES GOVERNING PLAY.


THE EXECUTIVE COMMITTEE OF THE PIPERETTES RESERVES THE RIGHT, AFTER CONSULTATION WITH THE CLUB'S GENERAL MANAGER AND HEAD GOLF PROFESSIONAL, TO DENY PIPERETTE MEMBERSHIP TO ANYONE WHOSE CONDUCT IS DETRIMENTAL TO THE OPERATION OF THE ORGANIZATION. DUES PAID WILL BE REFUNDED ON A PRO-RATED BASIS.


DUES PAID WILL NOT BE BE RFUNDED TO ANY PIPERETTE ELECTING TO TERMINATE HER MEMBERSHIP EXCEPT FOR REASONS OF PROLONGED ILLNESS OR LIFESTYLE CHANGES.




ARTICLE XII – CHANGES TO CONSTITUTION OR BY-LAWS


ALL PROPOSED AMENDMENTS TO THE CONSTITUTION AND BY-LAWS MUST BE SUBMITTED IN WRITING TO THE EXECUTIVE COMMITTEE IN ORDER TO BE CONSIDERED.


PROPOSED AMENDMENTS MUST BE MADE IN TIME TO ALLOW PUBLICATION AND DISTRIBUTION TO THE MEMBERSHIP AT LEAST 14 DAYS PRIOR TO A SCHEDULED MEETING. PROPOSED BY-LAW CHANGES WILL BE POSTED ON THE PIPERETTES BULLETIN BOARD AND WEB PAGE.

Revised June 2017

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